(plan on at least one hour to complete the migration)

1. Set up .pst folder in My Documents/email
   1. Tools/Email account/View or change

i. Create folder (New Outlook data file)

ii. File add .pst folder

1. My Documents/email/email.pst

iii. Properties (rename folder to email)

1. 1. Set new email.pst as delivery folder

i. Tools/email accounts/change existing accounts

ii. Deliver new email to: email

iii. Finish and restart outlook

iv. [creates folder categories in email.pst]

1. 1. Set exchange email account as delivery folder and restart outlook
   2. Move exchange email to email.pst

i. Move contents of top level folders

ii. Move all secondary folders

1. 1. Move contacts
   2. Move tasks
   3. Calendar

i. Export as .csv if using google only;

ii. Delete all entries or

iii. Move all entries if using SyncMyCal

+++To see all entries Select
View / Arrange by/ Current View / Events
Customize the view and turn off the filter

iv. We suggest you put an all-day continuing appointment in your empty exchange calendar reading “Find my calendar in Concordia’s Google site.”

1. 1. Set email.pst folder as primary

i. Tools/email accounts/change existing accounts

ii. Deliver new email to: email

1. 1. Delete exchange account

i. Tools/email accounts/change existing accounts

1. 1. Restart Outlook

1. Set up gmail for pop
   1. Log in to your Gmail account (http://partnerpage.google.com/csp.edu).
   2. Click Settings at the top of any Gmail page.
   3. Click Forwarding and POP in the orange Mail Settings box.
   4. Select Enable POP for all mail
   5. Choose the action you’d like your Gmail messages to take after they are accessed with POP. Archive suggested.
   6. Save changes!!!!
      
      
2. In the web interface for google mail
   1. Click setting
   2. Click account
   3. Click “Edit info”
   4. Set reply-to email address
   5. Save changes
      
      
3. Set outlook to connect to POP
   1. Open Outlook 2003.
   2. Click the Tools menu, and select E-mail Accounts…
   3. Select Add a new e-mail account, and click Next.
   4. Choose POP3 as your server type by clicking the radio button, and click Next.
   5. Fill in all necessary fields to include the following information:

User Information
Your Name: Enter your name as you would like it to appear in the From: field of outgoing messages.
Email Address: Enter your full Gmail email address (firstname.lastname@csp.edu)

Server Information
Incoming mail server (POP3): pop.gmail.com
Outgoing mail server (SMTP): smtp.gmail.com

Login Information
User Name: Enter your Gmail username (including @csp.edu)
Password: Enter your Gmail password

1. 1. Click More Settings… and then click the Outgoing Server tab.
   2. Check the box next to My outgoing server (SMTP) requires authentication and select Use same settings as my incoming mail server.
   3. Click the Advanced tab, and check the box next to This server requires an encrypted connection (SSL) under Incoming Server (POP3).
   4. Check the box next to This server requires an encrypted connection (SSL) under Outgoing Server (SMTP), and enter 465 in the Outgoing server (SMTP) box.
   5. Click OK.
   6. Click Test Account Settings… After receiving Congratulations! All tests completed successfully, click Close.
   7. Click Next, and then click Finish.

Did you click Save Changes after enabling POP in Gmail? To ensure that Gmail can communicate with your mail client, be sure to click Save Changes on the Gmail Mail Settings page.

1. 1. Restart Outlook
      
      
2. Import calendar entries into Google
   1. Launch Google Calendar
   2. Click settings
   3. Click import calendar
   4. Select the saved .csv file
   5. Click Import
3. Clear Auto-correct (many old autocorrect entries tied to exchange won’t work)
   1. Close Outlook
   2. Got to c:/Documents and Settings/username/application data/Microsoft/outlook (Hidden folders/Files may need to be made visible Tools/Options)
   3. Rename the file extension on the .nk2 file
      
      
4. Connect to Concordia LDAP server
   1. Start Outlook
   2. Tools/ Email Accounts/ View or Change existing address books

i. Delete old exchange address book (check properties to be sure)

1. 1. Tool/ Email Accounts/ Add new directory or address book

i. Select LDAP and Click next

ii. Server name Isaiah.csp.edu

iii. Check this server requires me to logon

1. enter your network username csp/username

2. enter your network password

iv. Check logon using SPA

v. Click More settings

vi. Connection tab: set display name to CSP Faculty Staff

vii. Search tab: in the search base type: ou=FacultyStaff,dc=csp,dc=edu

viii. Click OK Next Finish

1. 1. Tool/ Email Accounts/ Add new directory or address book

i. Select LDAP and Click next

ii. Server name Isaiah.csp.edu

iii. Check this server requires me to logon

1. enter your network username csp/username

2. enter your network password

iv. Check logon using SPA

v. Click More settings

vi. Connection tab: set display name to CSP Students

vii. Search tab: in the search base type:
ou=Students,dc=csp,dc=edu

viii. Click OK Next Finish

1. 1. Restart Outlook
   2. Select Tools/ Address Book / Tools/ Option

i. Select the address book you wish to show first

ii. Set the order for other address books.

1. Place link to google calendar on desktop or Quick launch bar.
   
   
2. Any synchronization with a PDA will have to be reset
   
   
3. SynchMyCal allows synchronization between a desktop outlook calendar and google calendar

NB: Every time you change your network password, you must also change the password in your two ldap connections.

Remember to back up My Documents regularly.

Unfortunately the Top 20 List is of the “Most Annoying Tech Products of All Time” according to PC World. The other sad reality is the Microsoft’s storage model for its server product, Exchange, includes some of the same annoyances (i.e. storing all e-mail in a “single ever-growing data file” that will eventually leads to server failure). This situation is all too familiar to Concordia as we look at the potential failure of our Exchange server due to its ever-growing database.

There is a new version of Thunderbird coming out this month that will support Gmail integration including tags.

(Via Read/Write Web)

Use Outlook with Google Gmail
Use Thunderbird with Google Gmail
Configuring Other E-mail Clients with Google Gmail

I think piloting using Outlook first would be a good way to move ahead. Can we identify 10-20 people in the pilot to switch over that way?

I’m going to set up Thunderbird and Sunbird/Lightning on my own machine and see how that goes. I think long-term this is the way to go since these options support open standards and should tie into Gmail nicely, as was mentioned in the meeting.

Update: I set up Thunderbird and it provided a one-click transfer of all of my e-mails from Outlook. I also was able to successfully set up POP access through Gmail in Thunderbird.

Here is a support document for Outlook 2007.  This states that it is possible to easily transfer calendars between Google calendar and Outlook 2007.  It does not use the word synchronize.

Outlook 2007 Calendar Help