Google has added a Global Address List feature to Google Apps Education Edition called shared contacts. This feature has now been enabled for the csp.edu domain. For more information check out Google’s New Features page.

There is a great article on lifehack.org describing 20 different ways to uses Gmail’s filters. Everything from automatically emptying your Spam folder to setting up an easy way to find certain types of attachments.

(Via lifehack.org)

Click here for a review of Google Apps by PC Magazine

Gmail has doubled the allowed attachment size to 20 MB.  This is double the size that Concordia’s Exchange server allows.  I am not certain if this will take affect for Google Apps for Domains right away, but most features are tested first in public gmail before moving to domain gmail.  It is worth noting that many e-mail servers will deny attachments over 10MB, so this is an interesting transition for them to make.
http://googlesystem.blogspot.com/2007/05/gmail-doubles-maximum-attachment-size.html

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Here is a post about accessing Google Calendar via Mobile Phones.
http://googleblog.blogspot.com/2007/05/calendar-for-mobile-devices.html

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(plan on at least one hour to complete the migration)

1. Set up .pst folder in My Documents/email
   1. Tools/Email account/View or change

i. Create folder (New Outlook data file)

ii. File add .pst folder

1. My Documents/email/email.pst

iii. Properties (rename folder to email)

1. 1. Set new email.pst as delivery folder

i. Tools/email accounts/change existing accounts

ii. Deliver new email to: email

iii. Finish and restart outlook

iv. [creates folder categories in email.pst]

1. 1. Set exchange email account as delivery folder and restart outlook
   2. Move exchange email to email.pst

i. Move contents of top level folders

ii. Move all secondary folders

1. 1. Move contacts
   2. Move tasks
   3. Calendar

i. Export as .csv if using google only;

ii. Delete all entries or

iii. Move all entries if using SyncMyCal

+++To see all entries Select
View / Arrange by/ Current View / Events
Customize the view and turn off the filter

iv. We suggest you put an all-day continuing appointment in your empty exchange calendar reading “Find my calendar in Concordia’s Google site.”

1. 1. Set email.pst folder as primary

i. Tools/email accounts/change existing accounts

ii. Deliver new email to: email

1. 1. Delete exchange account

i. Tools/email accounts/change existing accounts

1. 1. Restart Outlook

1. Set up gmail for pop
   1. Log in to your Gmail account (http://partnerpage.google.com/csp.edu).
   2. Click Settings at the top of any Gmail page.
   3. Click Forwarding and POP in the orange Mail Settings box.
   4. Select Enable POP for all mail
   5. Choose the action you’d like your Gmail messages to take after they are accessed with POP. Archive suggested.
   6. Save changes!!!!
      
      
2. In the web interface for google mail
   1. Click setting
   2. Click account
   3. Click “Edit info”
   4. Set reply-to email address
   5. Save changes
      
      
3. Set outlook to connect to POP
   1. Open Outlook 2003.
   2. Click the Tools menu, and select E-mail Accounts…
   3. Select Add a new e-mail account, and click Next.
   4. Choose POP3 as your server type by clicking the radio button, and click Next.
   5. Fill in all necessary fields to include the following information:

User Information
Your Name: Enter your name as you would like it to appear in the From: field of outgoing messages.
Email Address: Enter your full Gmail email address (firstname.lastname@csp.edu)

Server Information
Incoming mail server (POP3): pop.gmail.com
Outgoing mail server (SMTP): smtp.gmail.com

Login Information
User Name: Enter your Gmail username (including @csp.edu)
Password: Enter your Gmail password

1. 1. Click More Settings… and then click the Outgoing Server tab.
   2. Check the box next to My outgoing server (SMTP) requires authentication and select Use same settings as my incoming mail server.
   3. Click the Advanced tab, and check the box next to This server requires an encrypted connection (SSL) under Incoming Server (POP3).
   4. Check the box next to This server requires an encrypted connection (SSL) under Outgoing Server (SMTP), and enter 465 in the Outgoing server (SMTP) box.
   5. Click OK.
   6. Click Test Account Settings… After receiving Congratulations! All tests completed successfully, click Close.
   7. Click Next, and then click Finish.

Did you click Save Changes after enabling POP in Gmail? To ensure that Gmail can communicate with your mail client, be sure to click Save Changes on the Gmail Mail Settings page.

1. 1. Restart Outlook
      
      
2. Import calendar entries into Google
   1. Launch Google Calendar
   2. Click settings
   3. Click import calendar
   4. Select the saved .csv file
   5. Click Import
3. Clear Auto-correct (many old autocorrect entries tied to exchange won’t work)
   1. Close Outlook
   2. Got to c:/Documents and Settings/username/application data/Microsoft/outlook (Hidden folders/Files may need to be made visible Tools/Options)
   3. Rename the file extension on the .nk2 file
      
      
4. Connect to Concordia LDAP server
   1. Start Outlook
   2. Tools/ Email Accounts/ View or Change existing address books

i. Delete old exchange address book (check properties to be sure)

1. 1. Tool/ Email Accounts/ Add new directory or address book

i. Select LDAP and Click next

ii. Server name Isaiah.csp.edu

iii. Check this server requires me to logon

1. enter your network username csp/username

2. enter your network password

iv. Check logon using SPA

v. Click More settings

vi. Connection tab: set display name to CSP Faculty Staff

vii. Search tab: in the search base type: ou=FacultyStaff,dc=csp,dc=edu

viii. Click OK Next Finish

1. 1. Tool/ Email Accounts/ Add new directory or address book

i. Select LDAP and Click next

ii. Server name Isaiah.csp.edu

iii. Check this server requires me to logon

1. enter your network username csp/username

2. enter your network password

iv. Check logon using SPA

v. Click More settings

vi. Connection tab: set display name to CSP Students

vii. Search tab: in the search base type:
ou=Students,dc=csp,dc=edu

viii. Click OK Next Finish

1. 1. Restart Outlook
   2. Select Tools/ Address Book / Tools/ Option

i. Select the address book you wish to show first

ii. Set the order for other address books.

1. Place link to google calendar on desktop or Quick launch bar.
   
   
2. Any synchronization with a PDA will have to be reset
   
   
3. SynchMyCal allows synchronization between a desktop outlook calendar and google calendar

NB: Every time you change your network password, you must also change the password in your two ldap connections.

Remember to back up My Documents regularly.

I was reading my feeds this morning and noticed that Dell will ship Ubuntu as an alternative operating system on their PCs.  I am curious how they are going to make wireless more comfortable on a laptop model, but it is good news all around for open source initiative folks.
I am hoping this summer to spend a bit of time with Fiesty Fawn in order to test the new wireless features on the Concordia Laptops.

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Question regarding Google Calendar and Printing.

When you select print weeks to print in Google Calendar, it only allows a maximum of 7 weeks to be selected.  When you select the print icon on the google page it creates a PDF of your calendar, but on two pages.  Any ideas how to get some more advanced printing out of calendar?

Google has released a video on their official Google Channel on Youtube about how to use Google Apps to improve productivity.

[via YouTube]

Google has announced that it will be adding a presentation piece, similar to Powerpoint, to its Google Docs suite.  It is expected to be available this summer.

(via Slashdot)